What is the Advantage of Sharing a Workbook?
How to Share Excel File for Multiple Users Office 365. The advantage of sharing an Excel workbook is that multiple users can work on the same document simultaneously, which can improve collaboration, increase productivity, and save time. Some specific advantages of sharing an Excel workbook include:
Real-Time Collaboration
Multiple users can view and edit the same Excel workbook in real-time. This allows users to work together and quickly see changes made by other team members.
Increased Productivity
With multiple users working on the same workbook, tasks can be completed more quickly and efficiently. This can help to reduce errors and ensure that deadlines are met.
Version Control
When multiple users work on the same workbook, Excel keeps track of each change made by each user, and you can easily see the revision history. This ensures that everyone is working on the most up-to-date version of the workbook.
Reduced Communication Time
Sharing an Excel workbook allows users to communicate more efficiently, as they can see what changes have been made to the document and by whom. This can save time and reduce the need for lengthy email exchanges.
Data Integrity
Excel automatically locks cells that are being edited by other users, which helps to prevent conflicts and data loss.
Overall, sharing an Excel workbook can be a powerful tool for teams working together on a project or document, as it can streamline collaboration and improve communication.
How to Share Excel File for Multiple Users Office 365?
Here are the steps to share an Excel file for multiple users in Office 365:
Step 1: Save the Excel file to OneDrive or SharePoint as shown below.
Save your Excel file to a shared location such as OneDrive or SharePoint. This will allow multiple users to access and collaborate on the file simultaneously.
Step 2: Share the Excel file
Right-click on the Excel file in OneDrive or SharePoint and select “Share” from the context menu. Alternatively, you can also click on the “Share” button in the top right corner of the Excel application.
Step 3: Choose the recipients
In the “Share” pane that appears, enter the email addresses or names of the people you want to share the file with in the “To” field. You can also choose whether you want the recipients to be able to edit or view the file using the drop-down menu next to “Permission level.”
Step 4: Add a message (optional)
If you want to include a message with the sharing invitation, you can type it in the “Include a message” field.
Step 5: Share the file
Click on the “Share” button to send the sharing invitation to the recipients. They will receive an email with a link to the Excel file, which they can click to open and collaborate on it.
Step 6: Collaborate on the file
Once the recipients have accessed the Excel file, they can collaborate on it in real-time using Excel Online or the Excel desktop application. They can make changes to the file, which will be saved automatically and synced to all users who have access to the file.
Conclusion
Sharing an Excel workbook can be a useful tool for teams working together on a project or document. By allowing multiple users to view and edit the same document simultaneously, it can improve collaboration, increase productivity, and save time.
The process of sharing an Excel workbook involves saving the document to a shared location, opening the “Share Workbook” feature, allowing multiple users to make changes, choosing how changes are updated, and inviting others to collaborate on the workbook.
Once the workbook is shared, team members can access the spreadsheet, make changes, and save their changes in real-time. Overall, sharing an Excel workbook can be an effective way to streamline collaboration and improve communication among team members.
