Outlook has had numerous updates since it was first released in the late 1990s. Many of you probably already know that Microsoft Outlook is the email client available with a premium Microsoft Office 365 subscription. Nevertheless, Outlook has many other uses besides sending and receiving emails.
It has many valuable features, including a calendar, to-do lists, contact storage, and reminders. Aside from being an email client, Outlook is also a personal information manager. It is essential to know that the features and functionality of Outlook might vary from version to version, so do some research before deciding to utilise Outlook for your business and email needs.
Importance Of Outlook in the Office
You may search not only for emails in Microsoft Outlook but also for calendar events, tasks, and contacts. It is standard fare for any email client. It’s a one-stop shop for accessing any of Microsoft Outlook’s many features and functions.
We have little doubt that you have received emails from your co-workers outlining plans for upcoming meetings. Microsoft Outlook allows users to integrate meeting details, calendar events, and email correspondence into one convenient location. All of next week’s commitments are easily accessible with a single click.
We can all attest that fraud and scam emails pose a growing threat. Even when we are well-versed in what we should avoid, it is easy to get distracted by life’s many demands and forget to exercise caution. Thanks to Microsoft Outlook’s built-in email scanner, you will be notified if there’s a problem with your email. Microsoft Outlook’s download function has been thoroughly inspected and verified as safe for even greater peace of mind. The system’s configuration also allows you to turn off live links and block specific individuals at any moment.
Although Microsoft Outlook has been around for quite some time, it has undergone consistent development and improvement. Regrettably, not everyone uses the service to its full potential since they are unaware of how user-friendly it is or the additional features that can be added.
It’s important to remember that having everything in one place means you can better manage your time and get more done when you are not connected to the internet. Although Microsoft Outlook has been around for quite some time, it has undergone consistent development and improvement. Regrettably, not everyone uses the service to its full potential since they are unaware of how user-friendly it is or the additional features that can be added.
It’s important to remember that having everything in one place means you can better manage your time and get more done when you are not connected to the internet.
VBA Code to Send Bulk Email in Outlook
Do you need to send many customised emails to clients, customers, friends, or other contacts? Do you prefer a one-click solution? Yes, that could work! All these tasks may be easily accomplished with the help of a single miraculous tool in Microsoft Excel.
That is Excel VBA or Visual Basic for Applications. Follow this guide to get the Excel VBA code you need to send mass emails automatically. A single Excel file and some simple formatting are all that is required. When you run the VBA code, Microsoft Outlook helps send emails. It means you must download Outlook and set it up on your PC.
It would be best if you had an Excel document and Outlook; follow these steps:
Step 1: Split the mass emailing spreadsheet into six columns.
Step 2: In row A1, create the column headings “Email To,” “Email CC,” “Email Subject,” “Email Body,” “Attachment,” and “Status” (F).
Step 3: Fill out column A with all the “To” addresses. Thousands of email addresses can be added if desired.
Step 4: Enter the “CC Addresses” below the column B heading in the same fashion.
Step 5: The moment to customise your email’s subject line. For each contact, you’ll find a column labelled “C”, where you may provide personalised subject lines for their emails.
Step 6: The message body of an email should be treated the same way. Fill out the rows under column D with your copied email content.
Step 7: Use the space below column E to paste the addresses of any attached files.
Step 8: Attachment locations can be retrieved by selecting the desired file on your computer while holding down the Shift key.
Step 9: To save the file’s location in the computer’s temporary storage, right-click on it and pick the Copy as a path option.
Step 10: Pasting the address into the E column rows is now possible.
Step 11: To have the VBA code automatically fill in the statuses, leave the F column blank. It would be best if you could save the Excel document with the Macro functions turned on.
Step 12: Open the VBA code editor by pressing the Alt key and F11 key simultaneously.
Step 13: In the main menu, pick Tools and then References.
Step 14: Select the Microsoft Office 16.0 Object Library in the following list.
Step 15: Just hit the OK button to store Outlook as a VBA object.
Step 16: You can access a code editor by selecting Insert followed by Module.
Step 17: Paste this code into the Module
Sub Send_Bulk_Outlook_Mails() Dim sht As Worksheet Set sht = ThisWorkbook.Sheets("SheetName") Dim i As Integer Dim oOutlook As Object Dim msgOutlook As Object Set oOutlook = CreateObject("outlook.application") Dim last_row As Integer last_row_number = Application.CountA(sht.Range("A:A")) For i = 2 To last_row_number Set msgOutlook = oOutlook.createitem(0) msgOutlook.to = sht.Range("A" & i).Value msgOutlook.cc = sht.Range("B" & i).Value msgOutlook.Subject = sht.Range("C" & i).Value msgOutlook.body = sht.Range("D" & i).Value If sht.Range("E" & i).Value <> "" Then msgOutlook.attachments.Add sht.Range("E" & i).Value End If msgOutlook.send sht.Range("F" & i).Value = "Sent" Next i MsgBox "Email sent successfully" End Sub
Step 18: In the third line of code, where it says “Worksheet Name,” type the name of the active worksheet separated by underscores.
Step 19: Select Save from the file menu to store the script.
Step 20: Press F5 to activate the macro and use Outlook to send emails from within Excel automatically.
Sub Send_Bulk_Outlook_Mails_Example() Dim A As Double Dim OutApp As Object Dim OutMail As Object Set OutApp = New Outlook.Application OutApp.Session.Logon Set OutMail = OutApp.CreateItem(0) With OutMail .To = "email here.." .CC = "email here.." .BCC = "email here.." .Subject = txtBox_Suject .HTMLBody = "<HTML><H4>Dear,</H4><BODY> Please enter the message text here. </BODY><H4>Thanks</H4></HTML>" .Display .Attachments.Add "Attachment here.." .Send End With End Sub
Benefits of Sending Bulk Email From Outlook Using Excel VBA
Visual Basic for Applications makes it easier to operate Outlook within Outlook. Outlook VBA macros automate complex or repetitive operations. You can write code to respond to Outlook events, automating typical processes (such as arranging windows when Outlook starts).
Visual Basic for Applications lets you use the Outlook object model and application-level events without running an extra programme (such as another Microsoft Office application or an application developed using Microsoft Visual Basic). Projects contain all Outlook VBA codes. All Outlook users can adapt the programme to match their needs because the project is user-specific.
Sending bulk emails from Outlook on any form requires a subscription, but it can be done free of cost using Excel VBA. In VBA, to send emails from Excel, we can automatically automate our mailing feature to send emails to multiple users at a time. It will increase your productivity if you automate this process to send bulk emails. Moreover, no manual work saves time.
Now that you have followed along with how to send bulk emails from Outlook using Excel VBA, you can easily send bulk emails without wasting time on manual emailing.
Frequently Asked Questions
How can I set up Outlook VBA to Send out Emails on a Regular Basis
Enter “send an email regularly” as the task’s subject line. Set the task recurrence as needed by clicking the “Recurrence” button under the “Task” tab. Then, when you are ready, hit “OK” to permanently store the repeating event.
Can Excel Send an Email Based on the Value of a Cell
Describe vbNewLine in VBA.
vbNewLine adds a new line by inserting a “newline” character.
Where can I get Instructions for Mass Emailing a Group of Recipients Using Microsoft Excel
Bring up your contacts list in your phone’s address book and click on the folder we just made. Choose everyone you see and add them as a member. Then hit the OK and Save, and Close buttons. Emails can be sent to the contact group by entering the group’s name in the To line.
What is vbLf Stand for
Carriage return-line feed combination.