MS Excel Interview Questions and Answers

How Do you Answer Excel Skills in an Interview

MS Excel Interview Questions and Answers. The widespread usage of Microsoft Excel has made it essential for people to learn how to use it confidently, as it is one of the most important digital skills today.

From establishing simple financial ledgers to generating pivot tables and data visualisations, Excel’s extensive range of functions lets firms watch their bottom lines, make sense of field data, and get things better organised for success.

Accounting, auditing, secretarial, clerical, business, management, market, cost, marketing analysts, lecturers, professors, bankers, traders, digital marketers, project managers, and construction managers rely heavily on Excel daily.

Why Should you Learn About MS Excel Interview Questions

Accountants and investment bankers don’t just use Excel; it is also helpful for teachers, entrepreneurs, and artists. Thus, studying Excel interview questions is in your best interest if you want to land a job quickly. Earning more money is another benefit of mastering Excel.

Using the knowledge, you gain by answering common Excel interview questions, you will be able to analyse massive amounts of data quickly.

Microsoft Excel is a beneficial tool if you learn how to use it. It is an effective method for analysing data in practical situations, including budgeting. More than that, it will prepare the applicants to take on any challenge worldwide.

What Type of Questions are Asked in Excel

Broadly, there are two types of questions in Excel. They are

Basic Level questions

It is the type of Excel questions that is suitable for beginners/freshers who are appearing for interviews.

Advanced Level questions

The type of Excel questions favourable for advanced level aspirants for interviews.

Beginner-Level Excel Interview Questions

Q.1.  Describe MS Excel?

Ans. Microsoft Excel is spreadsheet software that lets users store, organise, calculate, and change data using formulas.

Q.2.  What are the Differences Between a Column and a row?

Ans.Columns are groups of cells in a worksheet that run vertically. Cells in a worksheet are organised horizontally into rows.

Q.3.  How Does one go About Wrapping Text Inside a Cell?

Ans. Select the text you wish to wrap, then click wrap text on the home tab.

Q.4.  What Does the Cell’s red Triangle in the Upper Right Corner?

Ans. The red triangle in the high right corner of a cell means that there is a comment linked to that cell. Simply hovering over it will see the accompanying commentary.

Q.5. What is Microsoft Excel’s Freeze Panes Feature?

Ans. Freeze Panes allow you to freeze a range of cells temporarily.

Q.6. Can the Ribbon be Shown or Hidden?


Q.7. What are the two Languages Helpful in Creating Macros in Microsoft Excel?

Ans.  XLM and VBA

Q.8. Explain the Meaning of a Pivot Table?

Ans.  A pivot table is a helpful tool for quickly summarising vast amounts of data.

Q.9. How many report formats are there in Excel?

Ans. Excel can generate reports in three formats: compact, outline, and tabular.

Q.10. Why Would you Utilise Excel’s LOOKUP Function?

Ans. The LOOKUP function extracts a value from a specified range or array and then returns

Q.11. Can Information From Several Different Places be Combined Into one Pivot table?

Ans.  Yes.

Q.12. In Excel, What is the Main Distinction Between Formulae and Functions?

Ans.Formulae can be primary or complex, depending on the end user’s needs, and can include anything from values to functions to names. A Function is a built-in code that is useful in some actions. Excel’s built-in functions are extensive and have a plethora of valuable calculations.

Q.13. How do you Prevent Someone From Duplicating a Cell in a Worksheet?

Ans. Select the information that needs security first. To find what you’re looking for, press Ctrl+Shift+F. The cell formatting menu is displayed. Please select the Security menu. Mark the box labelled Locked, and then press the OK button. Then, pick Protect Sheet from the Review menu. Put in the code to make the sheet private.

Q.14. What is the Distinction Between the LOOKUP and VLOOKUP Functions?

Ans. VLOOKUP enables the user to search for a value in the table’s leftmost column. It then returns from left to right. When compared to the LOOKUP function, it is not as user-friendly.

The LOOKUP function allows users to search for specific information within a given row or column. The result appears in a different column or row. It is much less challenging and can substitute for the VLOOKUP function.

Q.15. How do we use Excel’s More Sophisticated Filtering Options?

Ans. In the Data menu, select the Advanced Filter option. Click the desired option to filter the data in the table. Select the conditions you would want to filter the table and the corresponding ‘list range’ and ‘criteria range’.

Q.16. What is a COUNT?

Ans. COUNT helps count cells with numbers, dates, and other values stored as numbers but not blanks.

Q.17. Why is COUNTA Useful?

Ans. COUNTA is beneficial to tally cells with non-blank values, such as numbers, text, logical values, etc.

Q.18. Name Four Errors you Could Find in Excel?

Ans. Common Excel errors include #VALUE!, #NAME, #N/A, and #NUM.

Q.19. In Excel, What are the Functions of MAX and MIN?

Ans. The MAX and MIN features are helpful in accounting and finance-related jobs.

Q.20. How do I use the CTRL+S Shortcut in Excel?

Ans. CTRL+S is an essential shortcut for saving a file in Excel.

Q.21. How Would you Create a Shortcut to Launch a new Workbook?

Ans. The combination of the CTRL key and the O key is a keyboard shortcut to open a new worksheet.

Q.22. Is it Possible to Minimise the Size of an Excel Document?

Ans. Yes.

Q.23. In Excel, how can I Retrieve the Current Date?

Ans. The = TODAY () function returns the current date.

Q.24. How do you Define a Cell Address in Excel?

Ans.A worksheet’s cell address comprises the column’s letter and the row number.

Q.25. How can I Insert a Link in Excel?

Ans.Quickly create a hyperlink by selecting the cell or text you want to link and pressing CTRL + K. Fill out the dialogue box with the address and hit OK.

Q.26. What are COUNTIF and COUNTIFS?

Ans. COUNTIF helps tally the number of cells that have met a given set of conditions. COUNTIFS is helpful for several criteria.

Q.27. Which Keys Will you use to go Back and Forward the Sheet?

Ans. You will use Ctrl + PgUp to move to the previous sheet and Ctrl + PgDown to advance to the next sheet.

Q.28. What Does MS-NameBox Excel do?

Ans. The Name Box allows you to quickly return to a location on the worksheet by entering the desired range name or cell address.

Q.29. What is an Excel Chart?

Ans. Excel’s chart function lets you create a variety of eye-catching diagrams to present your data. Excel’s chart options include the followi ng: bar charts, line charts, pie charts, area charts, scatter graphs, surface charts, doughnut charts, and radar charts.

Q.30. Explain the AND Function in Excel?

Ans. AND is a built-in function representing TRUE if its input parameters are valid. =AND (G6<=17, U8<59) is the correct syntax.

Q.31. In Excel, What do the Shortcut Keys CTRL+P do?

Ans.You can print the file by pressing CTRL+P.

Q.32. Which of the Following Excel Size Categories is the Smallest?

Ans. The Excel Binary Workbook (.xlsb).

Q.33. What is the Excel Order of Operations?

Ans. Excel’s correct order of operations is parentheses, exponents, multiplication, division, addition, and subtraction (PEMDAS).

See More: Data Analyst Job Interview Questions and Answers

Advanced Level Excel Interview Questions

Q.1. Can we Figure out the Password for an Excel VBA Project?

Ans. If the Excel VBA Project is saved in.xls format, you can break the password.

Q.2. What is the Most Significant Drawback of the VLOOKUP Function?

Ans. The VLOOKUP function can only perform searches from left to right.

Q.3. What is the Most Common Error, and how to fix it?

Ans. The #### error message appears when a cell’s width is too narrow to show all the data entered into it, which is Excel’s most often seen error message. Please move the cell to make it broader or deeper to fix this problem.

Q.4. What is the Procedure for Making a Cross-Tabulation in Excel?

Ans.The output of Excel’s pivot table function is a cross-tabulation, a term used in many other programmes. Cross-tabulation can be made with the Insert > PivotTable menu item.

Q.5. What do the Functions INDEX and MATCH do?

Ans. The INDEX method will return the value of a cell based on the cell reference, while the MATCH function will provide the location of a cell in a row or column based on its value.

Q.6. Define Conditional Formatting?

Ans.Cells can be formatted in various ways depending on whether specific criteria meet using conditional formatting. For instance, you can use it to highlight all cells that are duplicates or have a value of less than 5.

Q.7. Write a VBA Function to see if a Number is a Prime Number?

Ans. Sub Prime()

Dim divisors As Integer, Number As Long, i As Long

divisors = 0

number = InputBox(“Enter a number”)

For i = 1 To number

If number Mod i = 0 Then divisors = divisors + 1

End If

Next i

If divisors = 2 Then

MsgBox number & “ is a prime number”


MsgBox number &“ is not a prime number”

End If

End Sub

Q.8. How do you Debug a VBA Code?

Ans. You can use the F8 key to step through a line of VBA code and fix any problems it may be having. You can halt the program’s execution by setting a breakpoint. Pressing F8 will initiate execution at the beginning of the code and advance to the next line at regular intervals until the end of the code is reached. The highlighted line and accompanying yellow arrow indicate the current stage of the execution process.

Q.9. What is the Difference Between ThisWorkbook and ActiveWorkbook in VBA?

Ans. ThisWorkbook shows the name of the workbook from which the code is run. ActiveWorkbook is the name of the open workbook that is currently in use.

Q.10. How do you Stop a Pivot Table From Automatically Sorting?

Ans. Go To > More Sort Options > Right Click ‘Pivot tables’ > Select ‘sort menu’ > select ‘More Options’ > deselect ‘Sort automatically’.

Q.11. What do the Slicer and Timeline Tools in Excel do?

Ans. The data in the Table and Pivot Table can be visually filtered using the Slicer. The dates can be filtered dynamically by year, month, quarter, and day using the timeline.

Q.12. What is VBA’s Default Data Type?

Ans. A variant

Q.13. What Does ODBC Stand for in its Entirety?

Ans. Open Database Connectivity.

Q.14. What Kinds of Arrays can you use in VBA?

Ans. Two types of arrays are available in VBA- Single Dimensional Array and Multi-Dimensional Array.

Q.15. Is VBA Compatible With OOPs Concepts?


Q.16. What is an Excel’s Goal Seek?

Ans.Goal Seek is used to get you where you want to go by adjusting the value of the dependent variable.

Q.17. What do you Need as an Alternative to VLOOKUP?

Ans. The INDEX and MATCH functions are helpful in place of VLOOKUP, the query replacement.

Q.18. What is a UDF?

Ans. UDF stands for User Defined Function and is a custom function.

Q.19. What are Some Examples of VBA Operators?

Ans. Arithmetic Operators, Comparison Operators, Logical Operators etc.

Q.20.What Does VBA’s Option Explicit do?

Ans. Option Explicit requires the user to make variable declarations.

Q.21. What are Excel’s “Volatile Functions”?

Ans. Since volatile functions constantly recalculate the formula, the performance of an Excel worksheet will suffer due to its use. When a formula in a worksheet is modified, volatile functions will recalculate the data. Ex: NOW ().

Q.22. What is the Complete Form of ADO?

Ans. ActiveX Data Objects

Q.23. Explain #DIV/0! ERROR?

Ans. #DIV/0! Error is an error that occurs when we divide any number with 0.

Q.24. What is the Purpose of the SUBTOTAL Function?

Ans.You can use it to calculate the group’s cell average, standard deviation, variance, minimum, maximum, count, etc.

Q.25. Write That Property of the Menu That Cannot be set at Runtime?

Ans. The menu’s “Name” property cannot be modified dynamically.

Q.26. Explain the Difference Between “Option Explicit” and “Option Base”?

Ans. Option Base is used to declare the default lower bound for array subscripts at the module level, whereas Option Explicit is used to force the declaration of variables.

Q.27. What is XLM?

Ans. XLM is a language that was developed solely for Excel.

Q.28. What are Some of Excel’s Main Rivals?

Ans.Excel, Zoho Sheet, and LibreOffice

Q.29. What is a Donut Chart in Excel?

Ans. The concentric rings make up a donut chart. Like many other Excel charts, donut charts may be an effective data visualisation tool.


As you prepare for your forthcoming interview, you can refer to the solutions provided for each of the Excel interview questions listed above. In this article, we examined a wide variety of Excel interview questions of varying levels of complexity. Using this list of questions as a resource and committing to practice, you will be ready for any question in the Excel-based job interview.

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